Privacy Policy

Last Updated: [Insert Date]

Welcome to Paws for a Moment Photography (“we,” “us,” “our”). We are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website www.pawsforamomentphotography.co.uk (the “Site”) and during any interactions related to our dog photography services.

1. Who We Are

We are Paws for A Moment Photography, based in Scone, Perth. We are the data controller responsible for your personal data. This Privacy Policy applies to personal data that we collect from you as a customer (“you” or “your”). It provides information on what data we collect, why we collect the data, how it is used, the lawful basis on which your personal data is processed, and your rights under applicable data protection and privacy laws, including the General Data Protection Regulation (“GDPR”).

2. What Data We Collect

We collect and process the following information provided by you in the course of your initial inquiry and the formation, operation, and conclusion of our contract for photography services:

A. Personal Information:

  • Name
  • Address
  • Email address
  • Phone number
  • Gender and date of birth
  • Country
  • Names, dates of birth, gender, and other details about your family members and other participants in a photography session
  • Any other information that you elect to provide to us

B. Payment Information:

  • Information about your debit/credit card and bank account information provided by you to our payment service providers, required for processing payments for our goods and services.

C. Photographs as Personal Data:

  • In providing our services, we create photographs that may identify you, your family members, and other participants. These photographs, in print and digital format, may be considered personal data.

D. Other Information:

  • Personal details you choose to give when corresponding with us by phone, email, or when you meeting in person.

You are responsible for ensuring that all participants in a photography session have been provided with a copy of this Privacy Policy.

3. Legal Basis for Processing

We process your personal data on the following legal bases:

A. Performance of a Contract:

  • We process your personal data to perform our contract with you, including providing our photography services and delivering the products you request.

B. Consent:

  • With your consent, we may use your photographs to promote and advertise our business, including on our website, in printed materials, and on social media platforms. You may withdraw your consent at any time.

C. Legitimate Interests:

  • We process your personal data to pursue our legitimate interests, which include:
    • Responding to inquiries or complaints
    • Providing postal communications that may interest you
    • Maintaining basic data to identify you if you request data deletion
    • Complying with legal obligations and protecting our rights, safety, and property

D. Legal Obligations:

  • We process your data as required to comply with legal obligations, such as responding to requests from competent authorities or enforcing our legal rights.

4. How We Use Your Personal Information

We use your personal information in the following ways:

  • To Provide Services: To create and deliver the products you have requested and to contact you regarding your use of the services.
  • Marketing Communications: To send you promotional materials and information about our services, events, and other promotions (with your consent).
  • Photographs: To use your photographs for promotional purposes with your consent.
  • Legal and Business Operations: To comply with legal obligations, protect our operations, and enforce or defend legal rights.

We may use your personal data for other reasons compatible with the purposes outlined in this Privacy Policy. If required, we will seek your consent for any further processing.

5. Sharing and Disclosure of Your Information

We share your personal data with third parties in the following situations:

  • Service Providers: We engage selected third parties who act on our behalf to support our operations, such as payment processors, IT suppliers, and specialist service providers like printers and framers.
  • Business Transfers: If we sell our business or assets, personal data held by us may be transferred to the buyer.
  • Legal and Administrative Reasons: We may disclose your personal data to comply with legal obligations, protect our rights, or enforce our Terms & Conditions.

6. Payment Information

Any credit/debit card payments and other payments you make will be processed by our third-party payment providers. Your payment data will be securely stored and encrypted by these providers. We do not directly process or store your card data.

You may choose to opt out of us holding your payment data, but this will require you to re-supply payment details for future purchases.

7. Data Transfers

Your personal data may be transferred to and stored in countries outside the European Economic Area (EEA), including the United States, where our service providers are located. These countries may not have the same data protection laws as the UK or EEA. However, we will take steps to ensure that your personal data is protected, such as implementing standard contractual clauses for data transfers.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. We apply specific criteria to determine the appropriate retention period for each type of data. For example, we retain your personal data for two years after your photography session, and we retain digital files of your photographs for three years.

Upon expiry of the applicable retention period, we will securely destroy your personal data.

9. Your Data Protection Rights

Under certain circumstances, you have the following rights in relation to your personal data:

  • Right of Access: You have the right to request a copy of your personal data.
  • Right to Rectification: You can ask us to correct any inaccuracies in your personal data.
  • Right to Erasure: You can request the deletion of your personal data.
  • Right to Restrict Processing: You can ask us to limit the processing of your personal data.
  • Right to Data Portability: You have the right to obtain your personal data in a structured, commonly used format.
  • Right to Object: You can object to the processing of your personal data on grounds relating to your particular situation.
  • Right to Withdraw Consent: You can withdraw your consent to the processing of your personal data at any time.
  • Right to Lodge a Complaint: If you have a concern about our privacy practices, you can report it to the UK Information Commissioner’s Office (ICO) or another competent data protection authority.

To exercise any of these rights, please contact us at info@pawsforamomentphotography.co.uk. We may need to verify your identity before responding to your request.

10. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your browsing experience and collect non-personal information. You can control the use of cookies through your browser settings, but disabling cookies may affect the functionality of our Site.

11. Children’s Privacy

Our services are not directed to children under the age of 13, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

12. Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or the content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us at:

Paws for a Moment Photography
info@pawsforamomentphotography.co.uk